The Fixed Asset Accountant will be responsible for process development and balance sheet reconciliations as relates the fixed asset records and systems. This employee will manage the day-to-day operational tasks of this area of responsibility, while aligning with the broader processes overseen by the Group Accountant. This is to ensure that as a business, The Royal Portfolio is able to live up to our purpose, which is "to give our guests a complete experience and a perfect stay" .
MAIN DUTIES & RESPONSIBILITIES:
- Perform reconciliations between various systems, ensuring all recons are done daily / weekly and investigate and resolve any issues identified.
- Assist with investigations into anomalies on asset accounts.
- Record Keeping - Maintain accurate and up-to-date fixed asset records in the accounting system, ensuring all transactions are properly documented.
- Verify discrepancies on reconciliations and resolve reconciling items.
- Track and manage the acquisition, depreciation, and disposal of fixed assets in accordance with company policies and accounting standards.
- Assist with vendor master data maintenance and / or facilitating new vendor additions liaising with Accounts Payable.
- Raise purchase orders with associated goods receipts as and where applicable.
- Communicate with suppliers re invoice and / or payment queries and timeously resolve all related queries.
- Prepare and analyse fixed asset reports for management and for distribution to relevant stakeholders, including asset acquisitions against approved capital budgets.
- Work with the full Finance team to streamline reporting efficiencies and improvements.
- Support auditing processes through the preparation of standard reports and data and by providing documentation and explanations as required.
- Update and maintain all related financial data, records and files as per company policies ensuring accuracy and integrity of information is maintained.
- Calculate and record monthly depreciation expenses and prepare related journal entries.
- Support Group Accountant with reports or data needed by the Group Accountant.
- Contribute to process improvements or automation projects initiated at group level.
- Assist with development and implementation of fixed asset policies and procedures to ensure compliance with relevant regulations.
- Work closely with on-property representatives to ensure accurate asset tracking and reporting.
- Maintaining the Fixed asset register by adding or removing assets where applicable
REQUIREMENTS, QUALIFICATIONS & EXPECTATIONS
- Education: Ideally Bachelor's degree in Accounting, Finance, or a related field (a professional Accounting qualification is preferred)
- E xperience : Minimum2 years’ exposure to Fixed Asset Accounting. At least 2 years experience in a hospitality environment.
- Technical Skills: Strong understanding of fixed asset registers. Proficiency in financial software (e.g., Sage, Procure, Micros, etc) and advanced Excel skills.
- Analytical Thinking: Excellent analytical and problem-solving abilities.
- Attention to Detail: High level of accuracy and attention to detail.
- Regulatory Knowledge: General understanding of South African financial regulations, compliance requirements and tax laws.
- Adaptability: Ability to work in a fast-paced environment, managing multiple priorities and deadlines.
- Good understanding of the hospitality industry and its financial drivers.
- Strong ability to work cross-functionally with various departments and stakeholders.
- Commitment to upholding the highest standards of financial integrity and ethical behaviour.
It is important that the candidate is able to work as part of a team and is a good cultural fit for The Royal Portfolio.
South African citizenship is advantageous. A valid work permit is essential if you are not in possession of a South African ID document.
It is a requirement that all new Finance employees undergo a pre-employment polygraph test.
